Migrating from Lotus Notes to SharePoint : Align the Project's TCO with your Business needs
When migrating from a Lotus Notes/Domino application environment to a Microsoft Share Point platform the IT department faces the following challenges:
Segment applications and data as critical / functional and non critical for the business
Accurately plan project costs, duration and risks
Export the data efficiently ensuring NO data loss & data integrity
To control the TCO of the project, you need to start by having a full understanding of your Lotus Notes application environment
5 Steps for a successfull migration
Cooperteam identified 5 critical steps for a successfull application migration from Lotus Notes to SharePoint.
Step 1 : Audit All Lotus Notes/Domino Applications to identify applications to migrate to SharePoint from applications to replace and applications to retire
Step 2 : Assess & Map Applications to Migrate to Share Point in order to segment Applications with Standard Lotus Notes Templates and Applications with Non Standard Lotus Notes Templates,
Step 3 : Prepare Application Data for Migration for each group of applications depending on the data model complexity.
Step 4 : Export Application Data from Lotus Notes
Step 5 : Import Application Data in Sharepoint
Cooperteam provides a solution for each step of the Project
Cooperteam Solutions foreach step of your migration project:
For each one of the five critical steps of a migration project, Cooperteam provides a solution to ensure your project is a success, controlling costs and duration.
Step 1 : Audit All Lotus Notes/Domino Applications with Info NSF to identify the Lotus Notes Applications which can be and should be migrated to the new SharePoint platform.
Step 2 : Assess & Map Applications with Info NSF. Info NSF Analyzes Lotus Notes Database Templates to identify Standard Templates that can be migrated to SharePoint Templates, and Customized applications with Non Standard Templates requiring to rebuild field mapping, workflows, business logic and modify data.
Step 3 : Prepare Application Data for Migration with Info NSF and Cooperteam Professional Services. For Lotus Notes Applications using Standard Templates Info NSF counts the number of documents to migrate, allowing a precise estimation of the workload and migration duration, as well as a detailed segmentation. For Customized Lotus Notes applications Cooperteam Professional Services offer SharePoint development Expertise to rebuild your applications to match your Business needs and IT requirements.
Step 4 : Export Application Data from Lotus Notes with Notes Extractor that will generate on a disk structure, a collection of files for each Notes document (html pages, resource file, XML definition files). This solution allows considerable reduction in time used compared to manual approach: 400 on average per hour (html export and import into the new application), between 50 and 100 times more efficient than manual handling. Up to more than 3000 documents can be handled for the HTML/XML export alone.
Step 5 : Import Application Data in Sharepoint with SharePoint Provisioner: it will stage all the data that was recovered by the Notes Extractor module to prepare the import into SharePoint. The entry points for the importation must exist in SharePoint, but the creation of the tree structure of under laying sites will be done dynamically. The data is migrated respecting data structure; font style, format, size and color; links etc…
Client: Groupe Védior France
The Client Requirement:
Groupe Vedior took the decision to migrate its Lotus Notes applications to a new infrastructure based on Microsoft Share Point Portal (MOSS 2007). For this reason, they needed to find a software solution allowing them to automate the transfer of the document contained in the Lotus Notes applications into MOSS 2007, while still guaranteeing the integrity of the data.
Cooperteam’s Solution:
Cooperteam proposed a software solution to Groupe Vedior France allowing them, on one side to export the documents from a Lotus Notes database in HTML form (including a certain number of related content files), and on the other side to import the HTML and related files into Groupe Vedior’s MOSS 2007 tool. Loss of visual rendering was minimal, and without functional impact.
Client: Atlantica
The Client Requirement:
Atlantica needed to export content from Lotus Notes documents into Microsoft Word documents, prior to importing them into a Microsoft Share Point server.
Cooperteam’s Solution:
To respond to Atlantica’s requirements, Cooperteam developed an executable allowing them to export each Notes document into a collection of Word documents (for visual rendering – a group of word documents bound together with an XML definition file). Following this all the data was then imported into Share Point by Atlantica, while being populated with the meta-data required.
